Smart HR software for time tracking, workforce planning and access control

Protime is a European workforce management specialist founded in 1995 and headquartered in Mechelen, Belgium. It is part of the SD Worx Group, one of Europe's largest HR and payroll providers. Protime focuses exclusively on workforce management; time tracking, workforce planning and access control; and serves 6.000 customers from offices in eight European countries.

Protime does not offer a self-service free trial. Because working time rules, schedules and integrations are configured to each organisation, Protime starts with a demo using your own headcount, shift patterns and country requirements. 

Getting started is simple: 

1. Book a demo with one of our workforce management experts. 

2. Discuss your requirements, including workforce size, locations, scheduling needs, payroll integrations, and compliance requirements. 

3. Receive a tailored recommendation based on your organisation's processes and goals. 

4. Plan your implementation with the support of our consultants and project team. 

5. If you're interested in exploring Protime, the best first step is to request a personalised demo and discuss the options available for your organisation. 

Protime is designed to fit into your existing technology landscape. Our workforce management platform can integrate with a wide range of HR, payroll, ERP, identity management, and business applications, helping you eliminate manual data entry and create a single flow of workforce information across systems. As part of the SD Worx Group, Protime integrates natively with SD Worx payroll across European markets. 

Other Typical integrations include: 

• HR systems for employee master data and organisational structures 

• Payroll solutions for working hours, absences, overtime, and payroll calculations 

• ERP and business systems that require workforce or operational data 

• Identity and access management platforms for authentication and single sign-on (SSO) 

• Microsoft technologies, including Microsoft 365 environments and Azure-based services 

• Secure file exchange through APIs, SFTP, and other integration methods where applicable  
   

Because every organisation has a unique IT landscape, our integration approach is tailored to your existing systems and processes. Whether you operate in a single country or across multiple European markets, Protime can become the workforce management layer that connects your HR, payroll, and operational systems. 

During the implementation phase, our consultants assess your requirements and define the most suitable integration architecture for your environment. 

For a European multi-country organisation, the right workforce management software needs five things: working time rules maintained per country, integration with your existing HR and payroll systems, EU data hosting, implementation and support in local languages, and the ability to scale across sites without running a separate system in each country. 

Full HCM suites such as Dayforce suit organisations that want HR, payroll and talent in a single platform. All-in-one HR tools such as Factorial or Bizneo fit companies that need recruitment and performance management alongside time tracking. 

Protime is built for organisations that already have an HR system and need a specialist workforce management layer across European operations — with local teams in eight countries, native connection to SD Worx payroll, and ISO 27001-certified hosting in Europe. 

Yes. Protime serves organisations of different sizes, from growing businesses to large enterprises. Its workforce management platform is designed to support increasing workforce complexity, multiple locations, and large employee populations while maintaining operational control and visibility. Protime currently serves more than 5,000 customers.

Protime translates collective labour agreements into rules the system applies automatically, so schedules, overtime, premiums and absence entitlements are calculated correctly without manual checks. This includes agreements such as Belgian joint committee (paritair comité) rules, Dutch CAOs, German works council agreements and Spanish working time registration requirements. Local Protime consultants configure these rulesets in each market. 

Both options are available. Organisations can deploy workforce management using physical time recording devices where required, while employees can also use digital self-service solutions and mobile applications. The most suitable approach depends on your workforce, locations, operational processes, and compliance requirements. 

Yes. Protime operates a privacy and data protection management system aligned with GDPR requirements and uses formal data processing agreements with customers. Protime also maintains security and privacy controls supported by ISO 27001 certification, ISAE 3402 Type I assurance, and ISAE 3000 Type I attestation frameworks. Customer data is primarily hosted in Belgium, while certain applications are hosted in Microsoft Azure's West Europe region. Data processing activities are performed primarily within Europe. 

Protime is priced per employee and per module. Cost depends on headcount, the modules you select, and whether you need time recording hardware. Because every organisation has different workforce management needs, Protime provides tailored pricing based on your requirements. 

Most single-country time tracking rollouts go live in 6 - 12 weeks. Multi-country implementations with payroll integrations and complex working time rules typically take 4 - 9 months. Your Protime project team confirms the timeline during discovery, based on employee numbers, selected modules, integrations and rollout scope.

Protime supports organisations across Europe, with local expertise, implementation teams, and workforce management knowledge in: 

• Belgium (Dutch-speaking and French-speaking regions) 

• The Netherlands 

• France 

• Germany 

• Spain 

• United Kingdom 

In addition to these core markets, Protime also supports international organisations operating in multiple countries through its international teams and partner network. 

Our workforce management platform is designed for European employers and can accommodate different labour laws, collective labour agreements, payroll requirements, working time regulations, and company policies across countries. This makes Protime particularly suitable for organisations managing employees in several European markets from a single workforce management platform. 

Whether you operate in one country or across multiple countries, Protime helps standardise workforce management while respecting local compliance requirements and workforce practices.  

Protime collects and validates workforce data such as working hours, absences, overtime, and schedules. This information can then be transferred to payroll processes, helping organisations calculate salaries more accurately and reduce manual administration. The exact integration approach depends on the payroll solution being used and the customer's configuration.

No. Protime is designed to work alongside your HR and payroll systems rather than replace them. While Protime manages workforce processes such as time tracking, scheduling, absence management, and workforce planning, core HR functions typically remain in your existing HR platform. Protime can serve as the workforce management layer that connects operational workforce data with HR and payroll processes.

HR software typically focuses on employee records, recruitment, onboarding, performance management, learning, compensation, and core HR administration. Workforce management software focuses on managing working time and labour operations, including time tracking, shift planning, attendance, leave management, and workforce compliance. Protime complements HR software by providing detailed workforce data that HR and payroll systems can use. 

Workforce management software helps organisations manage working time, attendance, scheduling, absence, workforce planning, and compliance in one place. It gives HR, managers, and employees visibility into who is working, when they are working, and how labour resources are being used. Protime combines time tracking, scheduling, absence management, workforce planning, and reporting to help organisations improve productivity, compliance, and employee experience.